December

Minutes of the Proceedings
Board of County Commissioners
Prepared by the Office of the Clerk of Laramie County

Tuesday, December 15, 2009

00 The Laramie County Board of Commissioners met
Tuesday, December 15, 2009 at 3:30 p.m. Those in
attendance were Commissioner Jeff Ketcham, Chairman;
Commissioner Diane Humphrey, Vice Chairman;
Commissioner Gay Woodhouse; County Attorney Mark
Voss; County Deputy County Attorney Sylvia Hackl and
County Clerk Debbye Lathrop.

Those signing the attendance were Perry Bendicksen,
Brownstein Law Firm; Mike Harling, MCMG; Joe Bridy,
Hamlin Capital; Tim Thorson, Laramie County Grants;
Paula Qualls, SCCDA; Chris Wegner, Buildings; Jody
Rogstad, Wyoming Tribune Eagle; Gus Lopez, Cheyenne
Laramie County Health Department

01 Commissioner Humphrey moved to approve the Minutes
of Proceedings for December 1, 2009. Commissioner
Woodhouse seconded the motion, which passed
unanimously.

02 Commissioner Woodhouse moved to approve a Petition
for Tax Refund for Tax Year 2007 on application 09-02 in
the amount of $43.31 for the Wyoming Department of
Revenue notice of valuation order #2009-0927.
Commissioner Humphrey seconded the motion, which
passed unanimously.
03 Commissioner Woodhouse moved to approve a request to
dispose of computer equipment submitted by the
Information Technology Department. Commissioner
Humphrey seconded the motion, which passed
unanimously.

04 Commissioner Woodhouse moved to approve an
agreement between Laramie County and Affordable
Electric to provide electrical repair and maintenance
service for the County. Commissioner Humphrey
seconded the motion, which passed unanimously.

05 Commissioner Woodhouse moved to approve an
agreement between Laramie County and Accent
Plumbing & Heating, LLC to provide plumbing and
heating repair and maintenance for all County Buildings.
Commissioner Humphrey seconded the motion, which
passed unanimously.

06 Commissioner Woodhouse moved to approve an
agreement between Laramie County and Laramie Fire
Protection, Inc. to obtain fire alarm service for the Laramie
County Health Department in the amount of $1,850.
Commissioner Humphrey seconded the motion, which
passed unanimously.
07 Commissioner Woodhouse moved to approve an
agreement between Laramie County and Laramie Fire
Protection Inc. to obtain fire alarm service for the
Government Complex and for the Historic County
Courthouse in the amount of $3,600. Commissioner
Humphrey seconded the motion, which passed
unanimously.

08 Commissioner Woodhouse moved to approve an
agreement between Laramie County and the Wyoming
Office of Homeland Security for a Hazardous Material
Emergency Planning Grant to provide funding in the
amount of $2,396.22 for the grant and $599.05 to match
the Laramie County Local Emergency Planning Council
and the appointment of Tim Thorson as point-of-contact
and responsible official for Laramie County for the
purposes of this grant. Commissioner Humphrey seconded
the motion, which passed unanimously.

09 Sylvia Hackl, Deputy County Attorney, presented a request
to issue Industrial Development Revenue Bonds in the
amount of $8,555,000 for the Southeast Wyoming
Juvenile Services Project. She introduced Mike Harling,
MCMG, Perry Bendicksen, Brownstein Law Firm and Joe
Bridy, Hamlin Capital and stated the purpose of the bonds
is to refinance the Jeffrey C. Wardel Academy. The
closing date is scheduled for December 28, 2009.
Chairman Ketcham opened the meeting as a PUBLIC
HEARING. Hearing no PUBLIC COMMENT, the Chairman
closed the PUBLIC HEARING.

10 Deputy County Attorney presented a resolution authorizing
the issuance and sale of Industrial Development Revenue
Bonds in the amount of $8,555,000 for the Southeast
Wyoming Juvenile Services Project. Commissioner
Woodhouse asked for reassurance that the County would
not be liable for any repayments of these bonds. Deputy
Attorney, Sylvia Hackl, responded that state statute
protects the County from repayment. Commissioner
Humphrey moved to approve a resolution authorizing the
issuance and sale of Industrial Development Revenue
Bonds in the amount of $8,555,000 for the Southeast
Wyoming Juvenile Services Project. Commissioner
Woodhouse seconded the motion, which passed
unanimously.

11 Commissioner Humphrey moved to approve a resolution
correcting the legal description on resolution #090804-04
enlarging the boundaries of the South Cheyenne Water
and Sewer District. Commissioner Woodhouse seconded
the motion, which passed unanimously.

12 Public Works Director requested approval of amendment
#3 to contract #080617-17 to extend the completion date
until June 30, 2010. Commissioner Woodhouse moved to
approve amendment #3 to a Cooperative Agreement
between Laramie County and the U.S. Department of
Agriculture, Natural Resources Conservation Service.
Commissioner Humphrey seconded the motion, which
passed unanimously.

13 Public Works Director Don Beard presented change order
#1 to contract #090519-24 between Laramie County and
S&S Builders, LLC. The purpose of the change order is to
extend the completion date until June 10, 2010 and to
release 50% of the retainage. Mr. Beard stated that there
is a scrivener's error in the change order which states
release 5% of the retainage, rather than the intended
50%. Commissioner Humphrey moved to approve change
order #1 between Laramie County and S & S Builders,
LLC for the Laramie County Road IRP-Phase I & II Clear
Creek Parkway with the correction of the amount of
retainage. Commissioner Woodhouse seconded the
motion, which passed unanimously.

14 Commissioner Humphrey moved to approve a
Memorandum Of Understanding between Laramie County
and the Wyoming Department Of Transportation for
reclaimed asphalt pavement (RAP) from Cheyenne-
Wheatland. Commissioner Woodhouse seconded the
motion, which passed unanimously.

15 Commissioner Woodhouse moved to approve a contract
between Laramie County and Southeast Wyoming
Juvenile Services, LLC in the amount of $38,000 per
month through December 31, 2011 to provide juvenile
housing services at what was formerly the Jeffrey C.
Wardle Academy. Commissioner Humphrey seconded the
motion, which passed unanimously.

16 Commissioner Woodhouse moved to approve a resolution
reappointing Sonja Fornstrom to the Laramie County
Recreation Planning & Advisory Board for a five-year term
to run January 1, 2010 to December 31, 2014.
Commissioner Humphrey seconded the motion, which
passed unanimously.
17 Commissioner Humphrey moved to approve a resolution
reappointing Bill Miller to the Laramie County Recreation
Planning & Advisory Board for a five-year term to January
1, 2010 to December 31, 2014. Commissioner
Woodhouse seconded the motion, which passed
unanimously.

18 Commissioner Woodhouse moved to approve a resolution
reappointing John Moore to the Laramie County
Recreation Planning & Advisory Board for a five-year term
to run January 1, 2010 to December 31, 2014.
Commissioner Humphrey seconded the motion, which passed unanimously.

19 Commissioner Humphrey moved to approve a resolution
reappointing Cindy Schneider to the Laramie County
Recreation Planning & Advisory Board for a five-year term
to run January 1, 2010 to December 31, 2014.
Commissioner Woodhouse seconded the motion, which
passed unanimously.
CERTIFICATION

I, Debra K Lathrop, Clerk of Laramie County, do hereby certify the above to be a true and correct copy
of the Minutes of the Proceedings for
Tuesday, December 15, 2009

Approved by : Debra K. Lathrop
County Clerk

Reviewed by : Jeff Ketcham, Chairman
Board of County Commissioners

Tuesday, December 01, 2009

00 The Laramie County Commissioners met Tuesday,
December 1, 2009 at 3:30 p.m. Those in attendance
were Commissioner Jeff Ketcham, Chairman;
Commissioner Diane Humphrey, Vice Chairman;
Commissioner Gay Woodhouse; County Attorney Mark
Voss; Deputy County Attorney Sylvia Hackl; County Clerk
Debbye Lathrop; Chief Deputy County Clerk Rhonda Bush.

Those signing the attendance were Gus Lopez, Cheyenne
Laramie County Health Department; Robert Virgin, LCCP;
Don Beard, Laramie County Public Works; Craig LaVoy,
City of Cheyenne; Melinda McCorkle, D.A.'s Office; Darren
Rudloff, Cheyenne Area CUB; John Steil, Steil
Surveying; Jodi Rogstad, Wyoming Tribune Eagle; Kelly
Hafner, Benchmark Engineering; Lisa Pafford, City
Development; Jeff Lamm, DFS; Paula Qualls, SCCDA;
Gay Van Horn, CCSD #1/JPB; Jeff Schulz, Cheyenne
Police; Alfrieda Gonzales, Laramie County Community
Partnership; Bill Long, Laramie County Sheriff; Tim
Thorson, Laramie County Grants; Robert Fecht, Attention
Homes, Inc.; Holly Hansen, Joint Powers Board; Aaron
Fowler, Laramie County Fire District #1; Mel Wilkenfield,
Frontier Refining; Nancy Olson, Cheyenne MPO.

01 Commissioner Humphrey moved to approve the Minutes
of Proceedings for November 17, 2009. Commissioner
Woodhouse seconded the motion, which passed
unanimously.

02 Commissioner Humphrey moved to approve the following
part-time salaries in the amount of $28,665.74 for
November 2009: Public Works, $1,430.00; Extension
Agent, $1,881.14; Buildings & Grounds, $10,736.00;
Treasurer, $3,690.83; Detention Facility, $7,572.02;
Coroner, $2,500.00; Drug Court, $855.75. Commissioner
Woodhouse seconded the motion, which passed
unanimously.

03 Commissioner Humphrey moved to approve warrants in
the amount of $3,116,480.52 for November 2009.
Commissioner Woodhouse seconded the motion, which
passed unanimously. Documentation is filed in central
files with the County Clerk.
04 Commissioner Humphrey moved to approve the following
fees collected by various County entities for October 2009:
Circuit Court, $82,510.13; Clerk of District Court,
$16,212.36; Planning & Development, $24,890.28; DUI
Court, $12,477.50; Drug Court, $750.00; County Clerk,
$68,198.03; Sheriff's Department, $64,101.90.
Commissioner Woodhouse seconded the motion, which
passed unanimously. Documentation is filed in central
files with the County Clerk.

05 Commissioner Humphrey moved to approve a Petition for
Tax Refund to tax year 2009 on application 09-03 for
$213.00 as the Veteran's Exemption was inadvertently left
off. Commissioner Woodhouse seconded the motion,
which passed unanimously. The petition is filed in central
files with the County Clerk.

06 Darren Rudloff presented the notification of the intention
of the Cheyenne Area Convention and Visitors Bureau to
rename the organization during its December Board
meeting. Mr. Rudloff stated he has informed the councils
of all the incorporated municipalities of the proposed
action. Documentation is filed in central files with the
County Clerk.

07 Grants Manager Tim Thorson provided a slide
presentation as background on the plan to submit a grant
application to the Office of the Governor, State of
Wyoming, for funding from the American Recovery and
Reinvestment Act of 2009, State Fiscal Stabilization
Fund, Government Service Fund (CFDA 84.397) for
funding construction of a juvenile justice facility at Archer
for a cost of $7,532,856--the match to consist of that
portion of costs not funded through this grant. The
estimated annual operation and maintenance costs are
between $1.2 and $2 million. Alfrieda Gonzales,
Chairman of the Juvenile Service Joint Powers Board,
also provided a slide presentation. Ms Gonzales indicated
there is funding from the Department of Family Services
direct to the County and ARRA Funding from the federal
government to the State and then to local projects.
Chairman Ketcham opened the meeting as a PUBLIC
HEARING. Hearing no public comment, the Chairman
closed the PUBLIC HEARING. Documentation is filed in
central files with the County Clerk.

08 Commissioner Woodhouse moved to approve submission
of a grant application to the Office of the Governor, State
of Wyoming, for funding from the American Recovery and
Reinvestment Act of 2009, State Fiscal Stabilization
Fund, Government Service Fund (CFDA 84.397) for
funding construction of a juvenile justice facility at Archer
for a cost of $7,532,856--the match to consist of that
portion of costs not funded through this grant.
Commissioner Humphrey seconded the motion, which
passed unanimously. The resolution is filed in central
files with the County Clerk.

09 Commissioner Woodhouse moved to approve a
Memorandum Of Understanding between Laramie County
and FE Warren AFB for mutual support in the event of a
mass casualty or disaster situation to run through
December 1, 2011. Commissioner Humphrey seconded
the motion, which passed unanimously. The MOU is filed
in central files with the County Clerk.

10 Commissioner Humphrey moved to ratify a contract
between Laramie County and Western R&D for the
purpose of a IdDAR Topographic Survey of the Archer
Property in the amount of $36,500 with the contract end
date being January 9, 2010. Commissioner Woodhouse
seconded the motion, which passed unanimously. The
contract is filed in central files with the County Clerk.

11 County Clerk Debbye Lathrop presented an application for
a Yearly Fireworks permit submitted by Nathan Melchoir
d/b/a Jim's Fireworks located at 3229 West College Drive.
Chairman Ketcham opened the meeting as a PUBLIC
HEARING. Paula Qualls, SCCDA, stated that firework
outlets are not a positive thing for south Cheyenne and
that the public wants fireworks outlets banned. Hearing no
other public comment, the Chairman closed the PUBLIC
HEARING. Commissioner Woodhouse moved to approve
the application for a Yearly Fireworks permit.
Commissioner Humphrey seconded the motion, which
passed unanimously. Documentation is filed in central
files with the County Clerk.

12 John Steil, Steil Surveying Services, agent for the
applicant presented a Final Plat and Subdivision Permit
for Frontier East First Filing, located in a portion of the NW
1/4 of Section 4, T.13N., R.66W., of the 6th P.M.,
Laramie County, Wyoming. The plat consists of 11.25
acres to be divided into two tracts to expand an existing
plant. The City Development Office had nine comments,
all of which have been addressed. After consideration by
the Board of Commissioners, the plat will move to the City
Council for consideration due to the location being within
one mile of the municipal boundary. County Planner
Gary Kranse provided the staff report and recommended
approval with the following conditions: 1) That technical
and clerical errors be resolved prior to plat recordation
and; 2) That any easements required by BOPU be
resolved and added to the plat prior to recordation.
Chairman Ketcham opened the meeting as a PUBLIC
HEARING. Paula Qualls,2315 South 5th Avenue, spoke
in support of the final plat. Aaron Fowler, Chief of Fire
District #1, stated he has worked with Frontier Refinery for
the past few months and supports their request for the final
plat and subdivision permit. Hearing no further comment,
the Chairman closed the PUBLIC HEARING. Chairman
Ketcham asked County Attorney Mark Voss what the
consequences of the City Council not approving the final
plat would be. Mr. Voss stated that without Council
approval, the plat would be stopped in its tracks. It is
unresolved under Wyoming law whether or not a plat can be approved or not approved on the condition of
annexation. Commissioner Humphrey moved to approve
the Final Plat and Subdivision Permit for Frontier East
First Filing subject to conditions 1 and 2 of the staff report
and findings of fact a and b. Commissioner Woodhouse
seconded the motion, which passed unanimously.

13 Kelly Hafner, agent for the applicant, presented a Final
Plat and Subdivision Permit for Happy Jack Landfill,
Second Filing, located in a portion of the East 1/2 of
Section 33, T.14N., R.68W., of the 6th P.M., Laramie
County, Wyoming. This is the current location of the
landfill for construction waste, which the City of Cheyenne
wishes to turn into a construction waste recycling center;
therefore, platting is required. There are two conditions
recommended and the City has no problems with these
(flood plain and utility easement). Chairman Ketcham
asked about notification to the neighbors and comments
from them. Mr. Hafner stated notification had been sent
to the neighbors and no comments had been received.
County Planner Gary Kranse presented the staff report and
recommended approval subject to the following
conditions: 1) That the FEMA floodplain be shown on the
plat and; 2) That the easement granted to Cheyenne
Light, Fuel and Power be shown on the plat if a final
agreement is reached prior to recordation. Chairman
Ketcham opened the meeting as a PUBLIC HEARING.
Hearing no public comment, the Chairman closed the
PUBLIC HEARING. Commissioner Woodhouse moved to
approve the final plat and subdivision permit with
conditions #1 and #2 and findings of fact a and b of the
staff report. Commissioner Humphrey seconded the
motion, which passed unanimously.

14 John Steil, Steil Surveying Services and agent for the
applicants, presented a Final Plat and Subdivision Permit
for Weaver Subdivision located in a portion of the NE 1/4
of Section 22, T.14N., R.64 W., of the 6th P.M., Laramie
County, Wyoming (1192 Road 140). The property is one
mile north of the TA truck stop and the purpose of the plat
is for the applicant to construct a building for a
commercial business doing truck repair and welding.
County Planner Gary Kranse presented the staff report and
recommended approval with the following condition: 1)
the difference in the discrepancy of the description on the
dedication and the warranty deed which Mr. Kranse
indicated could be worked out. Chairman Ketcham
opened the meeting as a PUBLIC HEARING. Hearing no
public comment, the Chairman closed the PUBLIC
HEARING. Commissioner Humphrey moved to approve
the final plat and subdivision permit for Weaver
Subdivision subject to findings of fact a and b.
Commissioner Woodhouse seconded the motion, which
passed unanimously.

15 Commissioner Woodhouse moved to approve the
application for 24-hour malt beverage permits submitted
by Mark Sisneros for Silver Bullet Boxing to be held at the
Laramie County Fairgrounds on December 3, 10, 17, and
26, 2009 and January 2, 1010. Commissioner Humphrey
seconded the motion, which passed unanimously.
Documentation is filed in central files with the County
Clerk.

16 Commissioner Woodhouse moved to approve a legislative
advocacy services agreement between Laramie County
and the Greater Cheyenne of Commerce-Wranglers to
procure by contract with an appropriate company or
organization and through collaboration and joinder of
funds with other entities, legislative advocacy at the
federal and state level on matter of local concern in the
amount of $5,000 for Fiscal Year 2010. Commissioner
Humphrey seconded the motion, which passed
unanimously. The agreement is filed in central files with
the County Clerk.

The meeting adjourned at 4:50 p.m.

CERTIFICATION

I, Debra K Lathrop, Clerk of Laramie County, do hereby certify the above to be a true and correct copy
of the Minutes of the Proceedings for Tuesday, December 01, 2009

Approved by : Debra K. Lathrop
County Clerk

Reviewed by : Jeff Ketcham, Chairman
Board of County Commissioners

This information is available in alternate forms. If reasonable accomodations are required, contact
Laramie County Human Resources, 310 West 19th Street, Cheyenne, WY 82001, (307)633-4355
within a reasonable time.

 

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