November

Minutes of the Proceedings
Board of County Commissioners
Prepared by the Office of the Clerk of Laramie County

Tuesday, November 17, 2009

00 The Laramie County Commissioners met Tuesday,
November 17, 2009 at 3:30 p.m. Those in attendance
were Commissioner Jeff Ketcham; Chairman;
Commissioner Diane Humphrey, Vice Chairman;
Commissioner Gay Woodhouse; County Attorney Mark
Voss; Deputy County Attorney Sylvia Hackl; County Clerk
Debbye Lathrop; Chief Deputy County Clerk Rhonda Bush.

Those signing the attendance were Tim Thorson, Laramie
County Grants; W.N. McMurry, Granite Peak; Dan
Guerttman, Granite Peak; Paula Qualls, SCCDA; Bob
West, Granite Peak; Bethany Perez, Granite Peak; Don
Beard, Laramie County Public Works; Bob Jensen,
Wyoming Business Council; Tom Johnson, Wyoming
Business Council; Randy Bruns, Cheyenne LEADS;
Valerie Miller, Commissioners; Rick Fortney, Information
Technology; Senator Hunnicutt, Legislator; Gus Lopez,
Cheyenne Laramie County Health Department

01 Commissioner Humphrey moved to approve the Minutes
of Proceedings for November 3, 2009. Commissioner
Woodhouse seconded the motion, which passed
unanimously.

02 Commissioner Woodhouse moved to approve a resolution
approving submission of a 2009 Countywide Consensus
Block Grant application to the State Loan and Investment
Board and certifying agreement with the City of Cheyenne
as to the current consensus list to grant the Town of
Albin's request to de-obligate $87,494 previously
approved for the Albin Community Center Project.
Commissioner Humphrey seconded the motion, which
passed unanimously. The resolution is filed in central
files with the County Clerk.

03 Commissioner Woodhouse moved to approve an
agreement between Laramie County and RTN Roofing
Systems to provide roof repair for all County buildings.
Commissioner Humphrey seconded the motion, which
passed unanimously. Commissioner Humphrey seconded
the motion, which passed unanimously. The agreement is
filed in central files with the County Clerk.

04 Commissioner Woodhouse moved to approve an
agreement between Laramie County and Weekly's Fire
Extinguisher Service to provide fire extinguisher service for
all County buildings. Commissioner Humphrey seconded
the motion, which passed unanimously. The agreement is
filed in central files with the County Clerk.

05 Commissioner Woodhouse moved to approve a contract
between Laramie County and Bresnan for a new internet
provider to insure higher availability for law enforcement
and faster response times for elections in the amount of
$60,000 to run December 1, 2009 to December 1, 2014.
Commissioner Humphrey seconded the motion, which
passed unanimously. The contract is filed in central files
with the County Clerk.

06 Commissioner Woodhouse moved to approve a resolution
to document Laramie County Government/Law's
implementation of the provisions of Section 414(H)(2) of
the Internal Revenue Code, regarding employer pick-up of
employee retirement contributions to the Wyoming
Retirement System. Commissioner Humphrey seconded
the motion, which passed unanimously. The resolution is
filed in central files with the County Clerk.

07 Commissioner Woodhouse moved to approve the
proposed Holiday Schedule for 2010 to include the
following: Friday, January 1st, New Year's Day; Monday,
January 18th, Martin Luther King Jr. Day; Monday,
February 15th, President's Day; Monday, May 31st,
Memorial Day; Monday, July 5th for Independence Day;
Wednesday, July 28th afternoon Cheyenne Day; Monday,
September 6th, Labor Day; Thursday, November 11,
Veteran's Day; Thursday, November 25th and Friday,
November 26th for Thanksgiving; Friday, December 24th
for Christmas. Commissioner Humphrey seconded the
motion, which passed unanimously.

08 Grants Manager Tim Thorson presented a request to hold
a PUBLIC HEARING regarding submission of a grant
application from the Laramie County Board of
Commissioners to the Wyoming Business Council for
Business Ready Community grant funds on behalf of the
Cheyenne/Laramie County Corporation for Economic
Development in the amount of $3,000,000 for the purpose
of roadway, water and sewer improvements at the Swan
Ranch Development. Mr. Thorson presented information
on the application process and stated that the application
will be made by Laramie County directly and not through
LEADS. Dan Guerttman, agent for Granite Peak
Development, stated that whether the resolution for the
grant application states LEADS or Granite Peak as the
developer is of no concern to Granite Peak other than
Granite Peak had been working with Midwest Pipeline for
the past two years. Granite Peak will give all the rights-of-
way for the roads plus pay for the rail line as part of the
required match. Burlington Northern has committed to
participate in the industrial park, but at this time, the
Union Pacific has not. Chairman Ketcham opened the
meeting as a PUBLIC HEARING. Randy Bruns, CEO of
LEADS, stated that adequate rail access for industrial
development has been lacking for some time. LEADS has
been working on this issue for several years, and this will
be a real benefit to economic development in Laramie
County. Paula Qualls, SCCDA, also spoke in favor of this
project. The SCCDA believes the south part of the County
will be the next area of major development, and this will
be a big incentive for that growth. Hearing no further
comment, the Chairman closed the PUBLIC HEARING.

09 Commissioner Humphrey moved to approve an amended
resolution authorizing submission of a grant application
from the Laramie County Board of Commissioners to the
Wyoming Business Council for Business Ready Community
grant funds in the amount of $3,000,000 for the purpose
of roadway, water, and sewer improvements at the Swan
Ranch Development. Commissioner Woodhouse
seconded the motion, which passed unanimously. The
resolution is filed in central files with the County Clerk.

10 Commissioner Woodhouse moved to approve a resolution
appointing Dale Steenbergen to the Laramie County Fair
Board for a five-year term to run January 1, 2010 to
December 31, 2015. Commissioner Humphrey seconded
the motion, which passed unanimously. After obtaining
all signatures, the resolution is to be filed in central files
with the County Clerk.

11 Commissioner Ketcham moved to approve a resolution
reappointing Chris Bartholomew to the Cheyenne/Laramie
County Board of Health for a five-year term to run January
1, 2010 to December 31, 2015. Commissioner Humphrey
second the motion, which passed unanimously. After
obtaining all signatures, the resolution is to be filed in
central files with the County Clerk.

The meeting adjourned at 3:50 p.m.

CERTIFICATION

I, Debra K Lathrop, Clerk of Laramie County, do hereby certify the above to be a true and correct copy
of the Minutes of the Proceedings for Tuesday, November 17, 2009

Approved by : Debra K. Lathrop County Clerk

Reviewed by : Jeff Ketcham, Chairman Board of County Commissioners

Tuesday, November 03, 2009

00 The Laramie County Commissioners met Tuesday,
November 3, 2009 at 3:30 p.m. Those in attendance
were Commissioner Jeff Ketcham, Chairman;
Commissioner Diane Humphrey, Vice Chairman;
Commissioner Gay Woodhouse; County Attorney Mark
Voss; Deputy County Attorney Sylvia Hackl; County Clerk
Debbye Lathrop.

Those signing the attendance were Frank Gerstenkorn;
Tim Thorson, Laramie County Grants; Jacee Nielsen,
Diamond Hill Farms; Gary M. Hickman, Cheyenne
Laramie County Health Department/Environmental
Health; Rich Hillegas, Sheriff's Department; David Flood,
IT Department; Tom Mason, MPO; Peggy Patterson,
Building & Development; Tiffany Gaetner, Cheyenne
Laramie County Health Department/Environmental
Health; Joyce Pukash, GIS Co-op; Rick Fortney, IT
Department; Mitch Jedlick, Rockin Rodeo; Chris Wegner,
Buildings & Grounds; Russell Dahlgieu, Dahlgieu
Consulting; Jodi Rogstad, Wyoming Tribune Eagle.

01 Commissioner Woodhouse moved to approve the Minutes
of Proceedings for October 20, 2009. Commissioner
Humphrey seconded the motion, which passed
unanimously.

02 Commissioner Woodhouse moved to approve warrants in
the amount of $4,035,018.51 for October 2009.
Commissioner Humphrey seconded the motion, which
passed unanimously. Documentation is filed in central
files with the County Clerk.

03 Commissioner Woodhouse moved to approve the
following part-time salaries in the amount of $31,325.53
for October 2009: Public Works, $1,430.00; Extension
Agent, $1,909.79; Buildings & Grounds, $10,411.72;
County Clerk, $484.00; County Treasurer, $3,689.34;
Detention, $8,660.68; District Court, $1,200.00; Coroner,
$2,700.00; Drug Court, $840.00. Commissioner
Humphrey seconded the motion, which passed
unanimously.

04 Commissioner Woodhouse moved to approve the
following fees collected by various County entities for
September 2009: County Clerk, $75,823.82; Planning
and Development, $28,221.47; Circuit Court, $80,166.66;
Clerk of District Court, $19,402.02; DUI Court, $1,715.00;
Drug Court, $450.00; Sheriff's Department, $120,171.66.
Commissioner Humphrey seconded the motion, which
passed unanimously. Documentation is filed in central
files with the County Clerk.

05 Commissioner Woodhouse moved to approve a software &
hardware maintenance agreement (091218-10) between
Laramie County and Sirius for maintenance of the IBM
AS400 in the amount of $16,690.45 to run January 3,
2010 to January 2, 2011. Commissioner Humphrey
seconded the motion, which passed unanimously. After
obtaining all signatures, the agreement is to be filed in
central files with the County Clerk.

06 Commissioner Woodhouse moved to approve a contract
between Laramie County and Gen Master, Inc. for the
inspection and service of two emergency generators for
the Laramie County Combined Communications Center in
the amount of $2,200 to run through June 30, 2010.
Commissioner Humphrey seconded the motion, which
passed unanimously. The contract is filed in central files
with the County Clerk.

07 Commissioner Woodhouse moved to approve a resolution
supporting the US Census 2010 and the creation of a
"Complete Count Committee." Commissioner Humphrey
seconded the motion, which passed unanimously. The
resolution is filed in central files with the County Clerk.

08 Commissioner Woodhouse moved to approve an
addendum to a software license agreement (061205-04)
between Laramie County and SecureWorks, Inc. in the
amount of $10,795 to continue providing Intrusion
Prevention Services from November 1, 2009 to October
31, 2010. Commissioner Humphrey seconded the motion,
which passed unanimously. The addendum is filed in
central files with the County Clerk.

09 Commissioner Woodhouse moved to approve a right-of-
way and utility certificate as required by the Wyoming
Department of Transportation in connection with the high
risk rural road project (HRRR). Commissioner Humphrey
seconded the motion, which passed unanimously. The
certificate is filed in central files with the County Clerk.

10 Commissioner Woodhouse moved to approve an
agreement between Laramie County and W.G. Dale
Electric to provide electrical service work for Laramie
County Maintenance and Information Technology.
Commissioner Humphrey seconded the motion, which
passed unanimously. The agreement is filed in central
files with the County Clerk.

11 Commissioner Woodhouse moved to approve an
agreement between Laramie County and Gen Master for
inspection and service of two emergency generators with
one at the Governmental Complex and one at the
City/County Health Department. Commissioner Humphrey
seconded the motion, which passed unanimously. The
agreement is filed in central files with the County Clerk.

12 Commissioner Woodhouse moved to approve an
agreement between Laramie County and Imagine
Technologies for the purchase of a Universal Power
Supply (UPS) and wall mount bracket for battery backup of
the Avaya Telephone System in the amount of
$2,147.75. Commissioner Humphrey seconded the
motion, which passed unanimously. After obtaining all
signatures, the agreement is to be filed in central files with
the County Clerk.

13 Commissioner Woodhouse moved to approve an
agreement between Laramie County and the City of
Cheyenne to provide radio equipment funded by the
Public Service Interoperable Communication grant from
the Wyoming Office of Homeland Security to the City of
Cheyenne, Urban Forestry Department to run through
December 31, 2015. (The County shall purchase the
interoperable equipment at a cost not to exceed
$10,624.95 and the City shall pay the County $2,124.99.)
Commissioner Humphrey seconded the motion, which
passed unanimously. The agreement is filed in central
files with the County Clerk.

14 Commissioner Woodhouse moved to approve a grant
agreement between Laramie County and the Wyoming
Department of Transportation for a Highway Safety Grant
in the amount of $54,546 to run September 30, 2009 to
September 30, 2010. Commissioner Humphrey seconded
the motion, which passed unanimously. The agreement is
filed in central files with the County Clerk.

15 Commissioner Woodhouse moved to approve an
addendum to modify the Standard Software License and
Service Agreement (090818-11) between Laramie County
and New World Systems providing for the purchase,
licensing, and installation of interface software for ProQA
and Firehouse for the Combined Communications Center
in the amount of $29,560 to be reimbursed by AMR.
Commissioner Humphrey seconded the motion, which
passed unanimously. The addendum is filed in central
files with the County Clerk.

16 Commissioner Woodhouse moved to approve an
Additional Software License Agreement between New
World Systems and Laramie County for the Vehicle
Tracking and Maintenance, Citizen Complaint Tracking,
and Service Vehicle Rotation Modules with the County
paying $140.00 per hour for installation and training.
Commissioner Humphrey seconded the motion, which
passed unanimously. The agreement is filed in central
files with the County Clerk.

17 Commissioner Woodhouse moved to approve a proclamation declaring November 16 though 22 as
Geography Awareness Week and November 18, 2009 as
National Geographic Information System (GIS) Day.
Commissioner Humphrey seconded the motion, which
passed unanimously. The proclamation is filed in central
files with the County Clerk.

18 County Attorney Mark Voss presented a resolution
providing notice of intent to vacate prior rules and adopt
new rules of practice and procedures for hearings held
before the Laramie County Board of Equalization. Mr.
Voss stated there will be a public hearing held in January,
2010. Commissioner Woodhouse asked for a draft with
mark outs and additions noted. He will make such copies
available in both the Clerk's and Assessor's Offices.
Commissioner Humphrey moved to approve the
resolution. Commissioner Woodhouse seconded the
motion, which passed unanimously. The resolution is
filed in central files with the County Clerk.

19 Russ Dahlgren, agent for the applicant, presented a Final
Plat and Subdivision Permit Application for Diamond Hill
Sand and Gravel Subdivision, located in the N1/2 of
Section 29, T.14N., R.60W., located at 1089 Road 161 in
Laramie County, Wyoming. The applicant has met with
the Director of Public Works on a road use agreement that
would limit the number of loads per year to 300, which
should not cause any damage to the roads. There will be
no loads during the months of January, February, March,
and April. County Planner Gary Kranse stated that the
details of the road use agreement need to be finalized
and put before the Board of Commissioners for
consideration. He further stated the application does
meet the requirements of the subdivision and
development regulations, and he recommended approval
subject to the condition that the road use agreement be
approved and signed prior to recording the final plat.
Chairman Ketcham asked who would be responsible for
keeping the log books, and Mr. Dahlgren stated Diamond
Hill would be keeping those records. Chairman Ketcham
opened the meeting as a PUBLIC HEARING. Jack
Neilson, Diamond Hill Storage, asked who is responsible
for drafting the formal road use agreement, and County
Attorney Mark Voss responded that he would take on that
duty. Hearing no further comment, the Chairman closed
the PUBLIC HEARING. Commissioner Woodhouse
moved to approve the Final Plat and Subdivision Permit
Application subject to condition number 1 and findings of
fact a through c. Commissioner Humphrey seconded the
motion, which passed unanimously. The resolution is to
be recorded in the Recording Department.

20 Environmental Health Director Gary Hickman presented a
request for a lot size variance for septic system in Skyview
Estates 2nd Filing Tracts 47, 48, 51, 52 approximately
.215 acres (2,344.16 square feet). Mr. Hickman stated that
other such permits have been approved in the past by the
Board. Chairman Ketcham opened the meeting as a
PUBLIC HEARING. Hearing no public comment, the
Chairman closed the PUBLIC HEARING. Commissioner
Humphrey moved to approve the request for a lot size
variance for a septic system. Commissioner Woodhouse
seconded the motion, which passed unanimously.

21 Mitch Jedlick presented a Zone Change from CB to MUB
for property located in the NW1/4 of Section 8 & T.13N.,
R.66W., 6th P.M., Laramie County, Wyoming (315 West
Jefferson Road). Mr. Jedlick stated the purpose for the
zone change would be to construct a residence on the
property. He has spoken to the neighbors who have not
expressed any concerns. County Planner Gary Kranse
presented the staff report and recommended approval of
the zone change with no conditions. Chairman Ketcham
opened the meeting as a PUBLIC HEARING. Hearing no
public comment, the Chairman closed the PUBLIC
HEARING. Commissioner Woodhouse moved to approve
the zone change with findings of fact a). Commissioner
Humphrey seconded the motion, which passed
unanimously.

22 Commissioner Woodhouse moved to approve an
exemption to the hiring freeze to hire a part-time
administrative assistant requested by Information
Technology. Commissioner Humphrey seconded the
motion, which passed unanimously. Documentation is
filed in central files with the County Clerk.

23 Commissioner Woodhouse moved to approve an
exemption to the hiring freeze to hire a deputy in Sheriff's
Operations requested by the Sheriff's Department.
Commissioner Humphrey seconded the motion, which
passed unanimously. Documentation is filed in central
files with the County Clerk.

The meeting adjourned at 3:50 p.m.

CERTIFICATION

I, Debra K Lathrop, Clerk of Laramie County, do hereby certify the above to be a true and correct copy
of the Minutes of the Proceedings for
Tuesday, November 03, 2009

Approved by : Debra K. Lathrop
County Clerk

Reviewed by : Jeff Ketcham, Chairman
Board of County Commissioners

This information is available in alternate forms. If reasonable accomodations are required, contact
Laramie County Human Resources, 310 West 19th Street, Cheyenne, WY 82001, (307)633-4355
within a reasonable time.

 

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